deschutes county public records guide for residents and researchers

Overview

Deschutes County maintains a wide range of documents that are open to the public under Oregon law. These public records include court filings, property deeds, permits, maps, and meeting minutes. Knowing where to look-and how to ask-can save time and reduce fees.

What you can find

Common requests involve property history, criminal and civil dockets, vital records indexes, and land use decisions. Some items are searchable online, while others require a formal request or in-person review for older archives.

How to request

Be clear, concise, and specific. Provide dates, parcel numbers, or case identifiers when possible. Under ORS 192, agencies may charge reasonable fees, but you can ask for a waiver if release serves the public interest.

1. Identify the correct office (Clerk, Assessor, Sheriff, or the court).
2. Describe the record precisely and note preferred format.
3. Submit your request and track the acknowledgement timeline.
4. Review estimates, approve costs, and pay if required.
5. Inspect the records and follow up for clarifications.

Tips

Use narrow date ranges, avoid broad phrases, and verify spelling of names. If a request is denied, ask for the specific exemption and consider narrowing or appealing. Patience and courtesy often speed results.